The Utilization board
Orkyo's home page — schedule space allocations, review people utilization, and move through time on one board.
Utilization is Orkyo’s home page and its scheduling surface: “Schedule allocations and review utilization across your resources”. Everything on it is organized around one time axis that you scale and pan.
The tabs
Calendar and Spaces are always present:
- Calendar — a calendar view of scheduled work for the selected site and period.
- Spaces — one timeline row per space. This is the drag-and-drop scheduling grid: place requests into a space’s row at the time they should run. A collapsible floorplan links the grid to your facility’s geometry.
After those comes one tab per resource type — People, Tools, and any type you define yourself. Each shows one timeline row per resource of that type, with its assignments and how much of its availability is consumed. Deactivate a type and its tab disappears; add one and it appears, with no further setup.
A row’s second line is the resource’s job title for people, and its description for every other type — so a description worth reading at a glance is worth filling in.
If a tab is empty, it says which of the two reasons applies: the type has no active resources at all, or none at the site you have selected.
Moving through time
Two controls in the toolbar drive every tab:
- Scale — Year, Month, Week, Day, or Hour. Pick the resolution that matches the decision you’re making: capacity questions read best at Month/Week; placing a meeting needs Day/Hour.
- Navigator — step backward and forward one scale-unit at a time (“Previous week”, “Next week”), or jump back with Today (Now on the hour scale). A now line marks the current moment on the grid.
When your organization has several sites, the top bar’s site selector scopes the whole board to one site.
The Requests panel
The Requests panel alongside the grid is your scheduling backlog. It searches (“Search requests…”), filters by status (All Statuses) and by scheduling state (All Requests / Unscheduled Only / Scheduled Only), and labels each row Scheduled, Unscheduled, or Container (a parent request whose children carry the schedule).
From a request’s row you can:
- Drag it onto the grid — drop it on a space row at the target time. A drop indicator shows the landing slot; Orkyo validates the placement and reports issues by name (see How capability matching works).
- Schedule to… — pick the slot in a dialog instead of dragging.
- Add child request — grow a container’s breakdown without leaving the board.
Auto-scheduling
The Auto-schedule unscheduled requests button hands the backlog to a solver and shows an Auto-schedule preview — proposed placements, what remains unscheduled and why — before anything is committed. Nothing changes until you apply the preview.
One run fills one resource type’s slot: the tab you are on decides which. Open Tools and it proposes tools; open Spaces and it proposes spaces. A request needing both a room and a van is scheduled by running once per type.
Auto-scheduling is available on every tab except Calendar.
Exporting
With the board open, the top bar’s Export produces a PDF Gantt of the current view — useful for shift handovers and planning meetings.
Where to go next
- Follow Create your first schedule for the end-to-end walkthrough.
- Scheduled work that collides raises conflicts — read Understanding conflicts.